Data breaches have become an increasingly common problem in today’s digital era. Thus, it is as much essential to protect your data from being breached or stolen. With problems, there are always some solutions, and GDPR principles are what you need. The General Data Protection Regulations (GDPR) is a set of regulations that protects the privacy of the data shared by the customers and held by the firm. It is as crucial for a firm to protect the data they have collected, and complying with the GDPR principle will provide them with a clear and straight path to do so.
With the rise of technological advancements, companies and individuals alike have been collecting vast amounts of data. Searching online about data breaches will help you discover how big companies such as Facebook, Equifax, and Target have been affected by it. Data breaches can be particularly damaging in the scenario for film crews. Jeopardizing the safety and privacy of the staff and individuals working on the film. This is where the GDPR principles come in handy. In this blog, we will discuss the GDPR principles following the GDPR training and how they can be helpful for a film crew.
Seven principles of GDPR
-
Lawfulness, Fairness, and Transparency
Each word in this first principle of GDPR has its unique role. All three roles of Lawfulness, Fairness, and Transparency combine to create the first principle.
Lawfulness refers to an organization collecting the personal data of its customers with legal consent. A company should never gather personal data without consent. Getting the user’s approval is a legal and most common way to collect data. Not doing so means being non-compliant with the first GDPR principle.
Fairness refers to collecting the data for good interest and utilizing it legally. One example can be a firm collecting its customers’ data and then using it to change its products accordingly.
Transparency means that the firm is clear with the data. They should tell the users what, how, and why they process the data.
This principle states that the data collected must only be for an intended purpose. The purpose of a corporation must be specified and legitimate. If the business wants to use the collected data for any other purpose, they must ask the users again for their consent.
Data minimization prevents users’ data from lying around if not needed. A firm should always keep only the minimal information necessary. Often many firms keep different types of data on their customers. Still, they intend to avoid using it and keep it lying around.
This principle of GDPR states that the data must be precise and accurate. A firm should ensure they do not keep old data, meaning the erasure of such outdated data.
A firm should not store the personal data of its users which is no longer in use for the purpose intended.
Additionally, a firm should explain how they plan to keep its data to its users. Also, ensuring the data’s erasure after being utilized.
-
Integrity and confidentiality
This principle focuses on confidentiality, integrity, and availability. Confidentiality refers to keeping the data safe and secure. Meaning that only authorized personnel can get access to the data. Integrity ensures that the personal data collected is correct and safe.
Lastly, an organization should take responsibility for the data they are processing while complying with all the laws. A firm can sign and record tracking documents to ensure compliance with GDPR principles. The GDPR regulators know that a firm can lie about its compliance with GDPR. Thus, they demand proof in the form of documentation.
GDPR Training: Helping film crews avoid data breaches
Training is a blessing and the best practice an employer can provide its employees. As training is essential in understanding a particular subject. Similarly, GDPR training helps individuals and organizations understand the GDPR and how to follow them. Training is necessary because failure to comply with GDPR can result in significant fines and reputation loss. As by now, you would be familiar with the importance of GDPR training, here are some of how it can help film crews avoid data breaches.
- Understanding the principles of GDPR: Training would give clear instructions about the principles of GDPR. By understanding GDPR, film crews can ensure that they are collecting, storing, and using personal data in a way compliant with GDPR. A film person could only comply with these regulations properly if they are familiar with them.
- Obtaining consent: In film production, data is heavily involved. Thus, employers need to collect these data with the person’s consent. GDPR training will help film crews to understand how to obtain permission clearly and transparently. Also, keeping track of records of the support ensures GDPR compliance.
- Security measures: Securing the data and installing measures is vital for GDPR compliance. Training will allow the film crews to understand how to establish appropriate security measures to protect personal data. Such data protection methods include encryption technologies and physical security measures.
- Data retention: A film crew must understand that the data must only be kept for no longer than necessary. Training will help them ensure they only hold onto personal data for a short time.
- Maintaining GDPR compliance over time: GDPR training will also teach the film crews to keep documentation of every process they perform related to data. Proper tracking and documentation will prove compliance with GDPR principles. The method also includes regular audits and risk assessments to address any areas of GDPR non-compliance.
Practises for GDPR compliance in the film industry
Conducting a data protection impact assessment (DPIA) before starting production. DPIA will help assess the potential risk to the data that may arise during production. DPIA should include an analysis of the data to be collected, how it will be used, and who will have access to it.
- Obtaining consent from individuals before collecting their data.
- Installing security measures to protect personal data. Only authorized people should be able to get access to personal data. Also, other safety measures such as passwords, encryption, and firewalls will be helpful.
- Keeping records of data processing activities. Keeping records can help demonstrate GDPR compliance in case of an audit or investigation.
- Regularly review and update data policies.
- Only collecting the minimum amount of personal data is necessary.
- Providing individuals with access to their data.
- Having a plan in case of a data breach. It is the most crucial step. A firm should always inform the responsible agency in case of a data breach.
Importance of data protection in the film industry
You should know why data protection is vital in the film industry. Before that, we must understand that the safety of the personal data of a person is an essential measure. The personal data of a person is a very sensitive and confidential thing that should be kept private by all means. In case of data breaches of personal data, it can have a profound harmful impact on the life of the person impacted. It is essential to understand that human safety, whether physical or mental, is vital. Prioritizing the health and safety of the employees and customers should be a necessary practice for all firms, whether they are in filmmaking or the product industry. Online health and safety courses will help the employers of the businesses learn on how to protect their employees whether it is by health means or by data protection. Thus, the priority for an employer should always be to protect its workers, and sufficient training will allow them to practice it more efficiently. Now back to the point, here are some of the importance of data protection in the film industry.
- Protection of data
- Saves from loss of reputation and financial loss
- Compliance with regulations
- Saves from fines and restrictions in case of not complying with GDPR
- Protecting its customers’ data helps the firm build trust among its customers.
Conclusion
To summarize, GDPR principles and compliance with GDPR are essential responsibilities for the firm collecting the data. The firm collecting the users’ data should keep in mind the seven principles of GDPR and comply with them. GDPR training is a practice that can make it easier for the firm to comply with the GDPR rules. For example, for a film crew, GDPR training can help them understand how to comply with GDPR requirements and avoid data breaches. As mentioned in this blog, there are many ways by which GDPR training helps film crews to comply with GDPR. This blog also highlights the practices a film crew can take to show their compliance with GDPR. Thus, investing in GDPR training for film crews is a wise decision that can help avoid data breaches and build a positive reputation in the industry.
